Rental & Fleet Management ERP
Run your fleet. Not a spreadsheet.
ActaStack is one secure system for anything that goes out, earns money, and comes back. You know where everything is, what needs fixing, and who still owes you money. Live in weeks (not months!), with your own database and your own branding.
Duneline Plant Hire · Dashboard
Fleet value
AED 214,300
Utilisation today
71%
Top earner
TLH-204
Asset status
Overdue returns
GEN-057
Northgate Freight
4 days
CMP-032
Corniche Builders
2 days
SCF-201
Coastway Logistics
1 day
Anything that goes out and comes back.
ActaStack runs anything that goes out and comes back: hire it out, lend it, or run it for your own teams. Each asset has one record: what it is, where it's booked, what state it's in and what it's due for. The booking flow and the service history work the same way for all three. It's made for medium-to-large businesses, and it starts in the UAE and Gulf.
Hire
Equipment you rent to customers. Quoted, booked, dispatched, returned, invoiced.
Loan
Assets you lend rather than charge for. Same booking, same return, same history.
Your own fleet
Assets you run for your own teams and sites. Booked out, serviced on schedule, back on the record.
Everything your operation runs on.
Fleet in one spreadsheet, invoices in another, servicing in somebody's head. Here it's one system.
Fleet & assets
Every asset, its history, and when it's next due for service.
Bookings & dispatch
Quote, book, extend and return, on a dispatch timeline your team can read.
Invoicing
Advance, rolling and overdue billing, raised automatically.
Maintenance
Servicing and breakdowns logged against the asset, where they belong.
Dashboard
Utilisation, your best-earning assets and depreciation, on one screen.
Team access
A login for everyone, and control over what each person sees.
The dashboard that tells you what to do next.
Overdue returns. Finished jobs nobody has invoiced. Hires ending with nothing booked after. Units sitting idle. It flags all four before you go looking.
Overdue returns
Northgate Freight
GEN-057 · due back 24 Sep 2026
3 days overdue
Corniche Builders
CMP-032 · due back 26 Sep 2026
2 days overdue
Coastway Logistics
SCF-201 · due back 27 Sep 2026
1 day overdue
Work done, not invoiced
—
Tidewell Logistics LLC
GEN-089 · completed 6 days ago
AED 6,200.00
Coming off hire
Mon
Tue
Wed
Thu
EXC-118
Fri
Sat
PLT-045
Sun
EXC-118
ending in 3 days · 1 quote pending
AED 950/day
PLT-045
ending in 5 days
AED 780/day
Idle assets
Longest idle: EXC-341 · 51 days
CRN-077
idle 12 days
AED 1,450/day
EXC-341
idle 51 days
AED 900/day
Every asset, one list.
Whatever goes out and comes back: generators, telehandlers, ice bath units, anything with a serial number. It all sits in one register that shows where each unit is now, whether that's on site with a customer, in for service or back at its depot.
Telehandler
On site · Saltflat Contracting LLC
3.5 t lift
Generator
On site · Northgate Freight
60 kVA
Excavator
On site · Corniche Builders
18 t operating weight
Compactor
On site · Corniche Builders
45 cm plate
Ice bath unit
Warehouse — Jebel Ali
500 litres capacity
Crane
Warehouse — Jebel Ali
12 t max load
Support in the UAE, and a product that listens.
Our support team is based in the UAE and works remotely or on site. If your operation needs something the product doesn't do yet, tell us and we'll weigh it with you. Product updates cost nothing extra. And if you want something shaped to your business, such as dashboards built around your own KPIs, we'll scope it with you.
Live in weeks. Hires carry on.
Nobody wants to switch systems while hires are live, and nobody can stop the hires to do it. So your asset register and customers come across, we set up your own environment, and the operation keeps running while you go live.
Nobody else's data in your database.
Every client gets their own database. Yours isn't a set of rows in someone else's table with a flag deciding who may see them. It's hosted in the UK by default.
E-invoice · INV-1031
Saltflat Contracting LLC
Made for the UAE and Gulf.
Regional operations were part of the plan from day one, not something added later. That includes UAE e-invoicing through accredited providers, so compliance happens inside the system and not in a workaround beside it.
Pay for the assets you run. Add as many people as you like.
The price follows your fleet, so taking on another dispatcher or technician doesn't change your bill. Everyone on your team gets access. There's a one-off setup fee, then an annual subscription with hosting included.
What people ask
What is ActaStack, and who is it for?
ActaStack is for medium-to-large businesses with assets that go out and come back: equipment and machinery hire, loans, and fleets of assets you run yourself. It's rental and fleet management software that puts bookings, dispatch, servicing and invoicing in one system, with office and field teams working from the same data.
Is ActaStack rental software or hire software?
Both. ActaStack is rental software and hire software, because both words are in use for the same thing: managing assets that go out and come back, from the asset record to the invoice. If you're looking for equipment rental software, or fleet management software for the assets you own and send out, this is the same product.
Is ActaStack made for the UAE?
Yes. ActaStack is made for businesses in the UAE and Gulf, with UAE hosting on request, UAE e-invoicing through accredited providers, and a support team based in the UAE that works remotely or on site.
Where is my data hosted?
ActaStack is hosted in the UK by default, and in the UAE on request if you'd rather. Either way, your business runs in a database of its own, which we set up as part of your onboarding.
Is there a money-back guarantee?
Yes. ActaStack has a 14-day money‑back guarantee. It runs from the day your system goes fully live, covers the subscription fee rather than setup costs, and you claim it by getting in touch.
Whatever is slowing you down, tell us.
Say what your operation keeps tripping over, or ask what ActaStack would do about it. If you'd rather watch fleet, dispatch, invoicing and the dashboard run from the same data, a demo is available.